Volunteer

Without the support of enthusiastic and caring volunteers producing our races would not be possible. Volunteers of all ages and abilities help with setup, check-in, aid stations, course marshaling, timing, and post-race food.

All volunteers receive a free race T-shirt, free food, and the ability to earn credit toward a future Inside Trail Racing event (commensurate to the amount of time worked). Credits are earned in 4 hour increments. Credits will be valid for one year following the date you volunteered.

4 – 5 hours = 1 Credit; 1 Credit is equal up to a Half Marathon (3 Hour at Napa Lapa) in free racing

8 – 10 hours = 2 Credits; 2 Credits is equal up to a 50k (6 Hour at Napa Lapa) in free racing

15 hours (cumulative over multiple volunteer events) = 3 Credits which can be used on 50M events or the 12 Hour at Napa Lapa

Anyone 15+ years of age can sign up to volunteer. Children ages 12-14 must be accompanied by an adult, and those under 12 years of age may accompany an adult, but do not count as volunteer support.

After you complete the online form, we will review and send you a confirmation email once we have processed the submission. The week before the race (usually the Monday or Tuesday prior to race day), we will email you the volunteer documents with your volunteer assignment, meeting time/location, directions, and other details.

RUN CLUBS: Are you part of a running club? Do you want to earn free club entries into our races? We are now offering club entries into our races for run clubs! To earn race credits for your running club you must have 4 runners commit to helping at the event. For each 4 pre-arranged commitments we’ll offer ONE free entry into the event. The 4 volunteers will also earn their own iTR race credits for future races. 8 club members volunteering at an event = TWO free entries into that event etc…

Please note that we depend on each and every person who signs up to volunteer! Losing just one volunteer has a deep impact on the race and other volunteers’ assignments, so please do not submit a form to help us out if you are unsure if you will be able to make it.

ZERO TOLERANCE POLICY: We uphold a strict no-tolerance policy towards any form of physical or verbal violence, as well as hate-motivated by age, race, gender, or any other characteristic.

Such behavior undermines the values of respect, inclusion, and equality that we stand for. The Zero-Tolerance Policy goes towards any kind: runner to runner, volunteer, or staff; staff to runner, spectator, or volunteer; volunteer to runner, staff, or spectator; and spectator(s) to runner, volunteer, or staff. We are committed to fostering a safe and supportive environment for everyone, and we will take decisive actions, including but not limited to disqualification, removal from events, or other necessary actions against any actions or language that promote hate or discrimination.

Together, we can create a community where all individuals are treated with dignity and respect, and everyone gets to enjoy the trails safely together.

Thank you for your support!

#VOLUNTEERiTR

Volunteer Duty Descriptions:

Pre-Race Course Check – Starting a minimum of 2 hours before the events kick-off, this role will check in with the Race Director on race morning. They will pick up necessary marking supplies and verify course markings for key sections of the race. We try our best to avoid vandalism prior to the event happening and make every effort to fix things when it does happen. You will run the course, only marking when needed. The hope is that this role is just going for an early morning run (with a little added baggage), but no issues.

Aid Station Captain – Plays a pivotal role in the event, leading the aid station support staff and ensuring the smooth operation of the station. They should have a mid-size SUV or vehicle large enough to transport Aid Station supplies to and from the Aid Station location. It’s crucial that they read through the entire binder to ensure they have a clear understanding of the events, course, and duties for that location. Above all, they should be kind and courteous to all runners, support staff, and trail-goers.

Aid Station Team Member—Support the runners and Captain. Be courteous to all runners, spectators, and trail-goers. If there are a lot of supplies, you may need to transport items. Be able to lift and move 30 – 50 lbs. 

Course Monitor – The primary responsibility of the course monitor is to ensure the safety of the runners. You will be asked to drive, hike, or jog to your location, and you should know the course prior to showing up. Your duties include:

• Helping runners cross complicated intersections.
• Ensuring they make the correct turn.
• Being alert to any runner injuries.

If you notice that the course has been vandalized, alert the RD and fix the course. At road crossings, your role is to alert runners to oncoming cars and help them stop, but you are not responsible for blocking traffic. When CHP is present, it defaults to CHP to prevent or slow vehicles.  You may or may not be solo for this position.

Check-In—This can happen on Friday before the race or on race morning. Support staff should assist runners in getting their bibs and answering questions about the course. This role should be for friendly, kind, and welcoming support staff. 

Course Sweep – This role is in charge of making sure the course is cleared at the end of the day. iTR’s goal is to be good stewards of the trails and leave no trace when we are done. This role also ensures that all runners are in front of you and lets aid stations know when all runners have come through. You do not pass runners while sweeping. You will need a bag or backpack to sweep with as you pick up ribbons, flags, and signs that mark the course. 

On Course Video Content – We are looking for two or three people per event that have their own 360 action camera to catch race footage on course. When you sign-up to volunteer, include what 360 action camera you have, if you can run or if you prefer to be stationary on the course. Some of the video opportunity will be to run the race and catch footage, others will be to catch footage at critical spots along the course such as aid stations and hill climbs (best to be in running shape!)

Finish Area/Food/Awards – Those at the Start/Finish area can be assigned to a variety of positions. This can range from setup/teardown, prepping fruit and putting out food and beverages for runners, distributing medals, awards and/or shirts, or selling merchandise. Some of these roles may involve the use of an iPad. We ask that volunteers at the Finish area be flexible as they may be asked to multitask and fill more than one of these roles at a time. Some of these roles may require heavy lifting and/or the use of sharp objects (i.e. knives or box cutters).